Terms and Conditions
ΩTerms and Conditions of Entry to Cartmel Racecourse:
Please find below our Terms & Conditions of Entry to Cartmel Racecourse for your information.
For additional terms of entry covering the Participants in Racing (A), Media Contractors (B), Photographers (C), Press (D), On Course Bookmakers (E), and Contractors, Tradestands and Exhibitors (F) please view the special terms here.
These Terms & Conditions apply to all persons entering the racecourse and grounds. These Conditions are issued by Cartmel Steeplechases (Holker) Ltd. Acceptance of these Conditions will result in a legally binding contract between you and us which include the terms of the licence which we have granted to you to enter the Racecourse.
It is your responsibility to familiarise yourself with these Conditions.
- Ticket re-sale: Badges, Privilege Access Swipe System (PASS) Cards, tickets and other entitlements to enter the Racecourse are non-transferable. They may not be transferred, sold, offered for sale, coupled or bundled with any other product or services or used for any commercial or promotional purpose whatsoever without our consent (which we may withhold in our absolute discretion). No refunds shall be given in respect of any unused part of any badge or other entitlement unless authorised by the management.
- Payment of tickets: All tickets and memberships must be paid in full at the time of booking including restaurant and hospitality bookings. Your booking is only confirmed when full payment is received.
- Lost Tickets: If you lose or misplace your tickets, you will need to purchase new tickets at the gate, on the day. After the fixture, you must return the used and (where possible) un-used tickets by post to the Racecourse office and a refund on the advanced ticket(s) purchase price will be considered, subject to the initial tickets being unused. If a refund is issued, it will incur a £5.00 admin fee.
- Re-entry: If you exit the racecourse on a race day and you wish to return then you must have your badge scanned on exit to allow re-entry.
- E-tickets: General Admission Tickets only (Paddock, Course and 1856 Lounge) must be booked online through our website and once payment has been made in full, customers will recieve an email with printable e-tickets. These tickets are to be printed at home and should be presented in good condition in order to be scanned upon entry to the Racecourse. It is the responsibility of the customer to ensure that e-tickets are printed in a readable condition and we cannot guarantee that e-tickets shown on mobile devices will be accepted. All e-ticket bookings will be subject to a £2.50 processing fee per booking.
- Gift Vouchers: Gift Vouchers are valid for a period of 24 months from the date of purchase and cannot be extended after that period. All vouchers are non-refundable, non-transferable and are not for resale. Partially redeemed vouchers cannot be refunded. Gift vouchers cannot be exchanged for cash and can only be used to make an advance booking – they cannot be redeemed on a race day. The vouchers contain a unique code which can only be redeemed on our website. At the point of purchase you will be required to enter an email address for the voucher to be automatically delivered to. It is the purchasers responsibility to ensure the email address is entered correctly. We cannot be held responsible if the address is entered incorrectly and someone other than the intended recipient uses the voucher. Gift vouchers cannot be used to purchase other gift vouchers. When redeeming the voucher the full balance will be applied to the booking. It is not possible to partially redeem a voucher unless the order total is less than the gift voucher balance. If the order total is more than the gift voucher, the balance may be paid using the usual payment methods. Multiple vouchers may be used on one order. Lost, stolen or damaged vouchers cannot be replaced.
- Booking Fees for printed tickets: Any bookings containing restaurant, hospitality and camping tickets will automatically be sent printed tickets which are subject to a £2.50 processing and booking fee and will be sent by Royal Mail second class post. Last orders for tickets to be sent by post are 7 days prior to the first race day of the race meeting in question. If you do not receive your tickets within 5 days before the first race day of each race meeting then please contact the office on 015395 36340.
- Early Bird Offer: All our discounted Early Bird special offer tickets (including concert raceday Early Bird tickets) are offered for a limited time period only, however there is no limit to the number of tickets per booking.
- Abandonment refunds: Full refunds for tickets will be given if racing is abandoned before the first race. A 50% refund will be given if racing is abandoned before the third or featured race. No cash refunds will be given on the day, but will be administered by post after the meeting. Please retain your tickets as they will be required for your refund application. Applications for refunds should be sent within one month of the fixture.
- Concert refunds: For music events (with or without racing included), once you have purchased tickets, they can only be returned, exchanged or refunded in the circumstances described below:
- If we fail to fulfil an order as a result of any negligence, or similar act or omission of our own or in breach of contract the customer will be entitled to a full refund including any booking fee charged.
- If the event is cancelled, postponed or material changes are made to the Event, namely a change of the venue or the headline act, the original tickets that you have purchased will remain valid for the revised event (except for in the case of cancellation) unless otherwise advised. However, in these circumstances, only the face value of the tickets will be refunded as these are circumstances beyond our control. If the tickets have not been despatched, the processing fee will also be refunded.
- Refund payments: Refunds are made using the same method of payment that was used to purchase the tickets.
- Attendees must ensure that if in possession of one, their badges are securely attached to their clothing on racedays and visible at all times. Otherwise show badges, PASS Cards, tickets/E-tickets and other entitlements are available to show to officials at any time upon request.
- We accept no responsibility for lost, forgotten or stolen badges, PASS Cards, tickets or other entitlements. The Racecourse has no obligation to replace a lost or stolen badge, PASS Card, ticket or other entitlement. In the event that we decide to replace a lost or stolen badge, PASS Card, ticket or other entitlement, we may charge a fee to do so.
- We reserve the right at any time and without prior notice to refuse admission to or expel any Attendee who, in our reasonable opinion:
o Has breached or is likely to breach these Conditions and any variation.
o Has or is likely to commit an offence or otherwise do anything which is unlawful; and/or
o Behaves or is likely to behave in an unacceptable or unruly manner or in a manner likely to cause offence to other Attendees.
- Banned items: The following items must NOT be brought onto the Racecourse: fireworks, smoke canisters, air-horns or any article that might be used as a weapon and/or may in our reasonable opinion compromise public safety. Any attendee in possession of such items will refused entry to the Racecourse or expelled. Full size BBQ gas bottles are not permitted but we can allow mini (camping stove) sized gas bottles.
- Alcohol should not be purchased or consumed on the Racecourse by anyone under the age of 18.
- From time to time we will close race track crossings for safety reasons. Attendees are prohibited from attempting to cross any closed crossing or attempting to cross the race track other than at an open crossing. Any breach of this is likely to lead to expulsion from the Racecourse.
- Gazebos are not permitted next to the running rails, or within 10 metres either side of a jump. The Racecourse reserves the right to ask for Gazebos and Windbreaks to be removed in the event of strong winds and/or bad weather to ensure the safety of other Attendees.
- The Racecourse reserves the right to extinguish barbecues if they affect or potentially affect racing.
- Vans and Motor Homes are not permitted to park next to the running rails or within 10 metres either side of a jump. The Racecourse reserves the right to ask for Vans and Motor Homes to move should they obstruct visibility of any race which may affect the Health & Safety of our horses and jockeys.
- Only those Attendees who have been given express prior permission by us to trade, advertise, distribute leaflets or conduct any other commercial or promotional activities on the Racecourse may do so.
- No Attendee may lay bets or otherwise conduct any betting or gaming business whilst on the Racecourse unless specifically entitled to do so by us. This does not prohibit Attendees placing bets with those on-course bookmakers or other properly authorised betting business.
- The use of cameras, video equipment, laptop and other computer equipment, mobile telephones and other telecommunication devices at the Racecourse is strictly controlled and limited. You are not permitted to make any commercial use of any audio/visual coverage, still images or data relating to racing at the Racecourse.
- Dogs are permitted in any enclosure but must remain on leads at all times. Where dogs are permitted, they must not be allowed to foul anywhere on the Racecourse. To the extent we are legally able to do so, we reserved the right, if necessary, to force entry into a car to release animals which may be suffering.
- Any property brought onto the Racecourse by an Attendee remains at all times at the entire risk of the Attendee. The Racecourse accepts no responsibility for the theft or other loss or damage to Attendees’ property.
- Attendees must accept that, by its very nature, attending race meetings is not without risk. Attendees must, therefore, remain vigilant and exercise a reasonable degree of caution and care for themselves and those around them at all times, which includes extreme caution when walking on uneven surfaces.
- All vehicles parked or stored within the Racecourse are parked at the owners risk and the Racecourse accepts no responsibility for such vehicles.
- In the event of an emergency (bomb scare, fire hazard, etc.) all areas must be evacuated. Please listen to announcements over the public address system. Any emergency should be reported immediately to a member of the Racecourse staff and/or the Racecourse Office.
- Competitions run by Cartmel Racecourse: please see our separate competition terms of entry here.
1 Code of Conduct
All Attendees who enter the Racecourse (including all surrounding land, car parks and other facilities which are under the ownership and/or control of the Operator) shall be deemed to have accepted, and agree to comply with, this Code of Conduct. Attendees are admitted to the Racecourse strictly subject to this Code of Conduct. There are no exceptions.
2 All Attendees
2.1 All Attendees who enter the Racecourse (including all surrounding land, car parks and other facilities which are under the ownership and/or control of the Operator) shall:
- comply with all current Government requirements and guidance regarding COVID-19;
- comply with any health checks required by the BHA and/or the Operator prior to being given access to the Racecourse, for which there may be an additional charge;
- observe all social distancing protocols and wear any PPE (such as masks or other face coverings) in accordance with the Government guidance in place at the time;
- maintain personal hygiene including, but not limited to, by regularly washing their hands, using hand sanitiser, avoiding touching their face and observing coughing and tissue etiquette.
- only use any hand sanitiser, disinfectant wipes or other personal hygiene products made available at the Racecourse for the purpose for which they have been provided and shall not remove these from the locations in which they are provided;
- follow all racecourse signage and the instructions of staff, officials, the police or other emergency services present at the Racecourse at all times;
- only attempt to access those areas for which they are entitled under their Ticket; and
- comply with the Rules of Racing.
3 Attendees Entering the Racecourse other than as a Private Individual
3.1 In addition to complying with Section 2, all Attendees who enter the Racecourse (including all surrounding land, car parks and other facilities which are under the ownership and/or control of the Operator) in any capacity other than as a private individual, shall:
- comply with any training requirements required by the BHA and/or Operator prior to being given access to the Racecourse;
- use, in the correct manner, any PPE identified as appropriate to their role;
- wear required accreditation at all times;
- only attempt to access those areas of the Racecourse for which they are accredited and, in any event, the Attendee shall not enter any area of the Racecourse unless reasonably necessary for fulfilment of their role;
- follow the instructions of all members of the Racecourse Executive and BHA Officials (including but not limited to the COVID-19 Officers);
- maintain responsibility for disinfection of their own equipment in line with agreed procedures;
- comply with all changes to operating procedures relevant to their role; and
- leave the Racecourse immediately after the last race, or when the Attendee has completed their duties.
4 Breaches of this Code of Conduct
4.1 Any breach of this Code of Conduct will be reported to the Operator and the BHA Stewards. There will be a zero-tolerance approach to breaches of this Code of Conduct. In the event of any breach by an Attendee, in addition to any applicable sanctions set out in the Entry Contract:
- the Operator (with the full support of the Racecourse Managing Executive and BHA Stewards) may immediately remove the Attendee from the Racecourse, regardless of the Attendee’s role or status;
- the BHA Stewards may take regulatory action against the Attendee in line with the powers available to them; and
- the Attendee acknowledges that they may be liable to sanction from their employer or any organisation that is responsible for them.
4.2 Any individual who is ejected from the Racecourse for breaching this Code of Conduct may be unable to attend a fixture at the Racecourse or any other racecourse until further notice.
5 Fixtures Cancelled in relation to COVID-19
5.1 In the event that a fixture for which you have a Ticket (other than a Badge or PASS Card) is cancelled due to legislation, government guidance or any other public health measures introduced to restrict the spread of COVID-19, you shall be entitled to a full refund for the price of your Ticket (including any relevant handling or booking fee).
5.2 We will contact the Ticket holder using the contact details provided with their booking to arrange a refund. Refunds will be issued to the original payment method.
[Note: in the unlikely event that a fixtures starts, but is then abandoned due to Covid-19, any refunds will be dealt with pursuant to the racecourse’s existing refunds policy for abandoned fixtures]
6 Customer Cancellation in relation to COVID-19
6.1 In the event that you are unable to attend a fixture for which you have a Ticket (other than a Badge or a PASS Card) because at the time of the fixture you are required by law or government guidance to be in self-isolation due to COVID-19, you shall be entitled to either:
- a full refund for the price of your Ticket (including any relevant handling or booking fee); or
- re-arrange your booking for a future fixture at no extra cost (save where the price of an equivalent Ticket for the future fixture is higher than the price of your existing Ticket, in which case, you may be asked to pay the difference).
6.2 To obtain a refund or re-arrange a booking, the Ticket holder should contact us at: firstname.lastname@example.org. Please note, the Ticket holder must contact us prior to the start of the relevant fixture and we may request that the Ticket holder provides evidence to show, to our reasonable satisfaction, that you were unable to attend the fixture pursuant to 6.1 (above) before we agree to process your refund or re-arrange your booking. Refunds will be issued to the original payment method.
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